Open Data

A Tutorial for Schools to Immediately Begin Creating Their own FREE Preparedness Digital Reference Library

PURPOSE:

Show schools how to create a free preparedness digital reference library to support their preparedness endeavors!

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WHY:

Statistics and material facts inform us that incidents begin at the local level, and end at the local level, and therefore, a variety of preparedness endeavors have targeted community preparedness. Schools typically engage in preparations and often conduct drills to bolster student readiness to react to disasters and hazards. I argue that preparedness starts with education that informs awareness, and awareness motivates people to take action. Pursuant to preparedness education, everyone can easily create their own free preparedness digital reference library composed of PDF e-books. I suggest that schools begin collecting and digitally cataloguing a new section of educational materials containing free preparedness digital books to support their preparedness endeavors. Below I will show everyone how to obtain the free PDF books, IT DOESN’T COST ANYTHING, IT DOESN’T TAKE UP PHYSICAL SPACE, SO THERE ARE NO EXCUSES, AND EVERYONE CAN GET STARTED NOW.

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Here is how to create a free preparedness digital library, followed by a tutorial on how to translate them to different languages as needed….

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HOW TO CREATE YOUR OWN PREPAREDNESS DIGITAL REFERENCE LIBRARY:

The Virtual Digital Library concept has been around for quite a while now. Below I’m highlighting how to make your own digital preparedness reference library, full of the resources you want, the way you want them. You can download a massive number of documents (provided that the website you choose allows you to under their “terms and conditions” clause).

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-------------------Here’s how to procure your preparedness documents-------------------

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The tutorial below illustrates an example of how I created my Business Continuity and Preparedness Resource Master List located here:

http://uscsrh.ideascale.com/a/dtd/The-USCSRH-Business-Continuity-and-Preparedness-Resource-List/109280-29117

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=>The block of Preparedness resources below can easily be altered to procure other select Preparedness research options of your choice from the internet (by substituting the “preparedness” term you want into the search resource below). Examine the information below and try creating your own mini digital library.

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---------------THE BIG INFORMATION BLOCK I SIFTED THROUGH ---------------

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(750 page) Wayne Blanchard Emergency Management bibliography:

http://training.fema.gov/hiedu/docs/wayne%20bibliography.pdf

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FEMA SITE MAP & A-Z:

https://www.fema.gov/sitemap

https://www.fema.gov/a-z-index

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(2015) FEMA NPD NTED Publication Catalogue

https://www.firstrespondertraining.gov/catalogs/NTED_Course_Catalog.pdf

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(2013) FEMA Catalog of FEMA Earthquake Resources

http://www.fema.gov/media-library-data/1394506756491-eac042da03e84513b9d034c7debcd6f8/FEMA%20P-736B%20Final%20508.pdf

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(2012) FEMA Catalog (Wind Flood Wildfire):

http://www.fema.gov/media-library-data/20130726-1625-20490-8569/fema_p787.pdf

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(2010) FEMA Publications Manual

http://www.fema.gov/media-library-data/20130726-1723-25045-0186/p_20.pdf

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(Old) FEMA Publications catalog (1973-2001)

http://www.fema.gov/pdf/library/femapubcatalog.pdf

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(1996) FEMA Bibliography for the Planning Team (implied therein as containing still relevant information)

http://www.fema.gov/pdf/plan/bib.pdf

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FEMA Programs catalogue

https://www.dhs.gov/xlibrary/assets/pso_cat_fema.pdf

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FEMA ISP course index

http://www.training.fema.gov/is/crslist.aspx?all=true

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FEMA’s 2 main COOP indexes (all incorporated unless redundant)

=>COOP Assets

https://www.fema.gov/media-library/assets/documents/72598

=>COOP Collection

https://www.fema.gov/media-library/resources-documents/collections/343

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US Fire Admin Publication catalogue

https://apps.usfa.fema.gov/publications/bysubject.cfm

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CDC scour website for Contingency Plans and COOP Resources

http://search.cdc.gov/search?utf8=%E2%9C%93&affiliate=cdc-main&query=continuity+of+operations

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CDC Emergency Preparedness and Response index

http://www.bt.cdc.gov/

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NIH scour website for COOP Resources

http://www.ors.od.nih.gov/ser/depc/Pages/coop.aspx

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HHS scour website for Preparedness & COOP Resources

http://www.hrsa.gov/emergency/

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NIST scour website for Security and BCP Resources

http://www.nist.gov/mep/services/continuous-improvement/bcp.cfm

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NASA scour website for COOP Resources

http://nasasearch.nasa.gov/search?utf8=%E2%9C%93&affiliate=nasa&query=continuity+of+operations

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Library of Congress scour website for COOP Resources

http://www.loc.gov/search/?in=&q=continuity+of+operations&new=true&st=

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American Red Cross scour website for COOP Resources

http://www.redcross.org/search/index.jsp;jsessionid=94D2C0F9A12F92C24371C234B4B9DE80?_DARGS=/jspf/modules/nav/primary-navtemp.jsp

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NEXT:

Additionally, I conducted Google Search Engine queries (“Continuity” document filter criteria and others) as 4 surveys, (enter the exactly search string as indicated between the lines) as follows:

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FIRST

-------------------------FEMA Website (doc name)-----------------------

continuity filetype:pdf OR filetype:doc site:www.fema.gov/

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& NEXT

---------------------FEMA Website (in webpage text)-------------------

allintext: continuity site:www.fema.gov/

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& NEXT

-------------------------Search General Internet---------------------------

continuity filetype:pdf OR filetype:doc

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& NEXT

-------------------------Search General Internet---------------------------

cyber-resilience filetype:pdf OR filetype:doc

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--------------------END OF BIG INFORMATION BLOCK--------------------------

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Ok, so this gets you a lot of continuity information. If you change the word “continuity” for “preparedness” or “resilience” or “school shooter” or other terms, you will be able to quickly find those PDF and word documents. You can download the documents you want from this big preparedness info block and arrange them the way you want (if the website will allow). I’ve indexed a heck of a lot more resources than this (because I have my own internet spider), but the above block of preparedness info is a good start for any school to begin procuring preparedness information.

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Note: The second part of this tutorial (below) is how to immediately translate Preparedness documents into a different Language of your choosing.

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MICROSOFT OFFICE ONLINE DIGITAL LANGUAGE TRANSLATION TUTORIAL

 

HOW TO TRANSLATE DIGITAL PREPAREDNESS DOCUMENTS TO OTHER LANGUAGES

USING MICROSOFT OFFICE ONLINE "OFFICEAPPS-LIVE" WORD DOCUMENT LANGUAGE TRANSLATION FUNCTION

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PURPOSE: Improve access to preparedness information (in other languages).

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BACKGROUND:

I’ve been working with Windows-10 Enterprise via the Insider Program since the testing phase, and (as some of you know) it has been integrated with the “Cortana personal assistant” with voice functions. The neural mapping required for some of Cortana’s functions has required major innovations to the Bing.com search engine. One of those innovations is the Microsoft “OfficeApps Live” (Word Online function) that can immediately open Word documents on the internet and translate them (and more).

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NEW FUNCTION: In any Bing.com search you may have (now noticed) that there is a “Web View” link (on every search result that contains a Word Document). This web view link is used to view that document online, and can be leveraged for a translation task, to translate the document to the language of your choice.

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-------------Try out this NEW Feature and Translation method below-------------

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INTRODUCTION:

Below I’m providing a tutorial on how a document can be opened online, and translated in place to another desired language. I’m using (as my example) a FEMA preparedness document (.doc or .docx) to demonstrate that anyone can create a digital preparedness library and translate it to the Language they desire.

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Try it for yourself using the example document “Preparedness.doc” as follows:

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----------------------BEGIN TRANSLATION TUTORIAL----------------------

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EASY EXAMPLE: (QUICK PROOF OF CONCEPT)

1. Here is an example “OfficeApps Live” (web view) link below that (I copied and pasted here for you), which is a link to a Preparedness document on FEMA’s website.

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Ftraining.fema.gov%2Femiweb%2Fdownloads%2Fcasestudychapter2020405.doc

(Click this link or copy/paste it into your web browser to get started)

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2. Wait several seconds for the document to load like any other web page would.

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3. You should now be within the Microsoft OfficeApps Live web view, and see “Word Online” in the upper left corner, and beneath it, are the 3 drop-down menus labeled “file,” “print,” “find” …(you can also see the title of the document, and the text, this example is a Preparedness topic).

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HOW TO TRANSLATE:

a. In the web view, click on the “file” tab underneath where it says “Word Online” and it opens the “file” menu window.

b. You can immediately see (side-by-side) a vertical blue panel, and a big vertical white panel with a “Translate Button,” CLICK THAT “TRANSLATE BUTTON.”

c. When you click the “translate button,” you should see a small window that will open that says translate, and has a “choose the language” drop down box. Click the drop down box ARROW icon, scroll down, and click “SPANISH” and click the “OK” button.

d. The document will now begin a quick process of (being translated from English to Spanish), please be patient for about 10 seconds or so (depending upon the length of the document).

e. You should now see the document in Spanish! If you want to translate it back to English, you click the same translate button again.

f. Save the document or print it if you desire to add it to your digital library (and if that is permitted by the website).

g. The Microsoft “OfficeApps Live web view” provides a wide variety of Languages to translate (to and from).

g. Close the webpage when you are done viewing it.

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**********************REFERENCE AVAILABILITY*********************

NOTE: Many preparedness documents are translated already by FEMA.

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THEORETICAL ALL LANGUAGE TRANSLATION OPTION:

If FEMA and others provided a “.doc” version of all of their preparedness documents, then everyone could have all of the preparedness documents in the language of their choosing by following my (simple tutorial) above.

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OTHER CURRENTLY AVAILABLE OPTION:

IT TAKES MORE WORK TO DO IT, BUT EVERYONE CAN ALREADY DO THIS (FOR FREE) WITH PDF DOCUMENTS, AND WEBPAGES, BY SIMPLY CONVERTING THE HTML, OR PDF TO WORD OR TEXT (WITH FREE CONVERTER SOFTWARE OR A PDF OR XLS PRINT DRIVERS), THEN NAVIGATING TO THE BING TRANSLATE WEBSITE, AND PLUGGING THE TEXT (YOU WANT TRANSLATED) INTO THE BING WEBSITE TRANSLATION INTERFACE AND TRANSLATING IT.

NOTE: This takes much more time and extra steps (than this simple tutorial).

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MANUAL DOCUMENT LOCATION AND TRANSLATION EXAMPLE:

You can do the easy example above for the documents you want as follows.

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1. Navigate to the Bing.com search engine and do the following

a. Type these (exact words below) into the search box:

Preparedness filetype:docx

=>and click search or hit enter.

b. You should now see a search results list of “Preparedness” “documents.”

c. Look at one of the search results, and you will see a small blue link called “web view”

=> click this “web view” link => this is what takes the USER to the Microsoft OfficeApps Live web view interface (same as the link in the above example).

d. Follow the steps in the “easy tutorial above.

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2. Now you can do this with any document you desire to and (simply follow the easy tutorial example in the above section).

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RE: GOOGLE (Google has a mechanism to translate as well)

Alternatively, anyone could use google.com to translate a webpage (where available), or portions of it. Step one is to enter the search terms you desire to find, and locate the search results. Then copy the information you want. To translate the information to another language, do the following…

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SPECIFICALLY WHAT TO DO:

On the Google.com webpage, the Translate button is located in the upper right corner of the screen, you must click on the icon that looks like (9 dots in a square) ~kind of like this:

=>Scroll down one level to the “translate” button, click it and it will take you to Google translation service (as you wish).

=>Paste (your copied information) into the left translation box, and specify the language you desire to translate the information to on the right box, and then click translate.

=>There are other Auto-translate options to choose from as well.

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Hope this helps every school and everyone in the U.S. to have more access to these preparedness documents, in every language, and be more prepared!

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